Differences

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--- pos:payoutorder [2025/04/06 18:29] – ↷ Page moved from joes:payoutorder to pos:payoutorder mrjim
+++ pos:payoutorder [2025/09/20 20:40] (current) – [Account Payments] mrjim
@@ Line 24: / Line 24: @@
 Customers can pay on Account. This means the payment for the order will be collected at a later date. Each morning at 3 AM an invoice is emailed to the owner of the store for each order paid on Account. This invoice can be forwarded to the customer. Account payments are displayed in the Closeout Report and are stored in the Sales Summary 2025 (Accountant). There is a tool in the Report Wizard for running invoices for those customers with multiple invoices per billing period. There is also an option to send the customer a copy of his invoice at 3 AM the morning after the order was completed.
-{{:joes:accountincome.png?400 }}There is a tool in the OIC> Store Info> [[oic:storeinfo#account_payments|Account Payments]] which allows you to track when payments are made. When a payment is made record the payment in POS Start> Spend/ Receive> [[joes:spendrecieve|Expenses/ Income]].
+{{pos:accountincome.png?400 }}There is a tool in the OIC> Store Info> [[oic:storeinfo#account_payments|Account Payments]] which allows you to track when payments are made. Some groups make payments for many orders with one check. When a deposit for an account order is made, record the deposit in POS Start> Spend/ Receive> [[pos:startmenu#Spend - Receive|Expenses/ Income]]. Account order deposits are not on the Closeout Report and are unrelated to the sales of day on which they are deposited. They can be paid by check or a credit card payment that is not processed in POS. Many bookkeepers track income on a cash basis by using the daily sales totals as the income and book the income when the order is placed. If an account order for $3000.00 is placed and the payment is deposited 2 months later, the bookkeeper needs a way to track that.
+There is a rare case where an account order is paid in cash on a later date. That payment can be merely included with that day's cash deposit or left in the cash drawer. When a Closeout report shows the overage it will offset the fact that the income from that order is already reported. The deposit on the day the account order was placed did not have the money for that order included.
-===== Transactions Greater than $999.99 are Not Captured =====
+===== Transactions Greater Than $999.99 Are Not Captured =====
 For added security, transactions greater than $999.99 are not automatically captured when the closeout is run. They must be manually captured in the credit card processor’s portal. After the customer receives his order go to the portal and manually capture any transaction greater than $999.99. If the payment is not captured until 4 AM of the following morning it will be included in the next day’s deposit.
+===== Tips on Free Orders Are Not Captured =====
+Orders that have a $0.00 price are not captured. So, any tips added to any order with a $0.00 Price will not be captured at closing.
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