MrJims.Pizza Support Wiki

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===== Spend/ Receive =====

Often needed purchases are made in cash from the cash drawer. Some vendors require cash payment. There are times when currency is added to the Cash Drawer, for refills or when items are sold in cash that are not a customer order. Whenever you make or get a deposit for past orders like Account payments or TOOS deposits they should be entered here. Entering the extra deposits here shows them on the Closeout Report and shows them in the Sales Summar 2025 (Accountant).

Only a person with Owner permissions can add categories to the Expenses/Income. You should have some categories for food, supplies and any other categories for expenses to be classified as desired.

Do not assign an Expense to a user. That is only for drivers that pay for the Payout out of their delivery bag. That way the money spent will be included in that driver’s Driver Checkout Report reconciliation.

Go to Start> Spend/Receive> Expenses/Income.

{{pos:accountincome.png|}} {{pos:payout1.png}}

Use //Select Date// to go to a different date to review those payouts. Also, if you make a payout after midnight but before you close edit the date to the prior day.

  - Create a new payout, click //Add a new entry//.
  - Select the appropriate category from the pulldown menu in the first field on the left.
  - Note that the numbers have a strike through until an //Amount// is entered with a number.
  - Change the //Date// if needed.
  - Leave the //Expensed from this driver's bag// at //Unassigned// unless the expense was made from a driver's bag.
  - A //Note// can be added if needed.
  - Leave the //Status// set to //Open//. It will be changed when the Closeout is run. It must be left //Open// for the closeout to use the value correctly in the Cash Reconciliation.

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